Invoice 14 days late Hire one barista $18,000 equipment
Scenario planning
Stack what-ifs, compare against your baseline, and share the result with your bookkeeper.
Everything you need to run on the numbers.
Cash flow, invoicing, insights and reporting — designed as one system, so every number you see agrees with every other number.
01 — Cash flow
Cash flow you can plan around.
A living forecast that updates with every invoice, bill and sale — plus what-if scenarios you can stack to test a decision before you make it.
Interactive forecast
Toggle a scenario to see its effect.
Balance may dip below $60K
Projected Nov 12 · after payroll
Low-balance alerts
Get a heads-up weeks before a shortfall — with the invoices that would close the gap.
Always-current accuracy
Accounts sync daily, and every forecast cites the invoices and bills behind it.
02 — Invoicing
Get paid faster, without the chasing.
Create, send and track every invoice — and let Northstar handle the follow-up so you never have to write “just checking in” again.
House Blend 5 lb24 × $58.00
Espresso 2 lb12 × $29.50
Total$1,746.00
Branded invoices
Templates, saved line items and tax settings. Duplicate last month’s in two clicks.
Pay $1,746.00
CardACHWallet
Pay online
Customers pay by card or ACH from the email. Funds are matched to the invoice automatically.
✓3 days before due
✓On the due date
○7 days after
Reminders that work
Friendly, scheduled nudges in your voice. Customers who get reminders pay about six days sooner.
03 — Insights
Answers, not dashboards.
Northstar reads your books so you don’t have to — and tells you what changed, why it matters and what to do next.
Wholesale is up 10%
Driven by Larkspur Café
Plain-English insights
Short, specific observations with the next step attached.
Unusual activity
Spot a duplicate charge, a price hike or a surprise bill the day it happens.
Monday briefingCash: $201,704 (+1.0%)Overdue: 4 invoices · $18,932Payroll covered 11.7×
Weekly briefing
A short email every Monday — the whole business on one screen.
04 — Reporting
Reports your accountant will thank you for.
Profit & loss, cash flow and receivables aging — always up to date, exportable, and shareable with a read-only link.
Income$101,883
Cost of goods$28,410
Payroll$34,502
Net profit$27,264
Statements on demand
P&L, cash flow and aging in one click, for any period.
Monthly P&L
Weekly cash summary
Scheduled delivery
Reports land in your inbox and your accountant’s on a schedule you choose.
DWMBBookkeeper · read-only
Accountant access
Invite your bookkeeper with exactly the permissions they need — and nothing more.
05 — Spending
Know where every dollar goes.
Transactions categorize themselves and learn from your corrections. Recurring charges and budgets keep spending honest.
ShippingPackagingOnline salesSoftwareInsurance
Auto-categorization
98% of transactions are categorized the day they post — and Northstar learns from the rest.
Stack Software$249 / mo
Ledgerline POS$189 / mo
Crate Email$79 / mo
Recurring charges
See every subscription in one list, with renewal dates and duplicate detection.
Shipping$4,820 / $4,600
Budgets
Set a monthly budget by category and get a nudge before you cross it.
06 — Security & control
Control without the friction.
Roles, approvals and an audit trail that make it safe to give your team real access.
Dana WhitfieldOwner
Marcus BellBookkeeper
Priya RamanViewer
Roles & permissions
Owner, admin, bookkeeper, viewer — or build a custom role on Scale.
Payment over $2,500Approved by Dana
Payment approvals
Require a second approver above any amount you set.
09:02 · dana · sign-in (passkey)
09:04 · dana · exported P&L
09:31 · marcus · viewed reports
Audit log
Every sign-in, export and change — who, what and when.
Integrations
Plays well with your stack.
Connect the tools you already use. Northstar reads from them; your data stays where it belongs.
Business bankingChecking, savings
PayrollRuns & taxes
AccountingTwo-way sync
PaymentsCards & ACH
E-commerceOrders & payouts
TaxEstimates & filings
Compared
Why not just a spreadsheet?
| Spreadsheets | Accounting software | Northstar | |
|---|---|---|---|
| Live balances from every account | — | ||
| Forecast built from real invoices | — | — | |
| What-if scenarios | By hand | — | |
| Invoices that remind themselves | — | Add-on | |
| Plain-English insights | — | — | |
| Set up in under 10 minutes | Hours | Days |
Get started
See it with your numbers.
Connect an account in two minutes and watch your first forecast appear.